Minutes Capture

Capture minutes written on hard copies of letters and memos and keep a permanent electronic record.

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Documents Archiver

Archive scanned copies of your correspondences for future reference. The era of missing letters/memos is over.

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Location Tracker

From your dashboard, see the last unit within your organisation a particular letter/memo was sent and which employee worked on it last.

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Incoming/Outgoing Trays

Get electronic versions of your incoming and outgoing trays. View how many documents are coming in and going out of your desk

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SmarTrack comes with a host of other interesting
feautres to help you keep control of your correspondences & assets

Never lose important letters/memos ever again!


Quick stats and snapshots of correspondence movements in and out of your department or division or the entire organisation. Lots of call-to-action buttons to help you undertake important actions by click of a button

SMS Alerts

SmarTrack can be configured to send SMS alerts to recipients of letters in your organisation. You can also send SMS alerts to the sender so they know you received their letter.

Distribution List

Select a list of companies or internal departments/divisions to form a distribution list that copies of a letter/memo need to be sent to. Keep track of responses to all the copies independently


Email Summaries

Get periodic summaries of activities on SmartTrack. How many correspondences were sent to you in a week, month etc? Track current locations of correspondences you have sent out.

Letters Dispatch

Your registry or record department/division can update the dispatch status of all correspondences going out of your organisation to various stakeholders, clients and other business partners

Correspondence Floats

Select correspondences and put them on floats so all authorized personnel will stay informed about important happenings within the organisation.

Discover Assets Tracker's Feautres

We have crafted tons of features that ship with our asset tracking module

SmarTrack Assets Management Module

Caters for all your physical assets management needs

Government and private sector agencies invest heavily in various physical assets to enable them carry out their mandate effectively. SmarTrack is designed as a web-based application that helps Government and private entities keep track of their correspondences and physical assets in an efficient manner.

Learn more

SmarTrack Pricing

Depending on your needs, you can choose a pricing option that best suits your needs

  • Basic
  • This pricing band, with accompanying feature sets, offers essential features to keep track of your correspondences from within and outside your organisation.
  • Request Pricing
  • Dashboards
  • Incoming & Outgoing Trays
  • Stores up to 500 Unique Correspondences
  • Upto 10 Users
  • Minutes Capture
  • Sign up
  • Standard
  • Ideal for most organisations. Access to full features of Correspondence Tracking Module.
  • Request Pricing
  • Dashboards
  • Incoming & Outgoing Trays
  • Stores Unlimited Number of Correspondences
  • Minutes Capture
  • Correspondence Dispatch
  • Correspondence Archiving
  • Full End User Support
  • Subscribe Now
  • Premium
  • This premium subscription grants access to both Correspondence Tracking and Asset Management Systems all through one window.
  • Request Pricing
  • Dashboards
  • Full Features of Correspondence Tracking
  • Unlimited Storage
  • Full Features of Assets Tracking
  • Comprehensive Reporting
  • Signup

*If none of the price categories suits your needs, we are ready to work with you for a tailor-made deployment option. Feel free to contact us and explain your business requirements. Our Software Modules can be customized to incorporate your specific business workflow

Contact Us

You may reach us by phone through any of the numbers below.

Baseline Technologies Laboratory Ltd.
Okpoi-Gonno Taxi Rank, Off Spintex Road
P. O. Box 156
P: (+233) 246 738 954 / (+233) 546 401 593

For quick contact, use the link below to send us an email. We will usually respond within 24 hrs upon receipt of your mail. Bear with us if we are unable to meet this timeline as we receive lots of requests during the day. We will, however, respond to your mails nontheless.

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© 2020 SmarTrack
SmarTrack is the intellectual propety of Baseline Technologies Laboratory Ltd